Technology Procurement

From Longview ISD Technology Wiki

Technology Procurement
LONGVIEW INDEPENDENT SCHOOL DISTRICT
2013 - 2014

All LISD technology purchases should follow these procedures regardless of funding sources:

1. Determine if the technology you are purchasing is considered software, a peripheral, a computer, an upgrade, or a larger initiative which would include the integration of software, peripherals and workstations.
   • Software is any program executed on a computer
   • Peripherals are connected devices external to a computer (printers, scanners, digital cameras, projectors, etc.)
   • Upgrades are internal computer devices (CD-RWs, ZIP drives, DVD drives, memory, etc.)
   • Computers are considered to be a complete operating unit of a case, monitor, keyboard and mouse. The operating system of the computer (Windows, Linux, MacOS) is not considered software.
   • Initiatives are purchases of multiple computers, a computer and a peripheral that will operate as one unit, or software that must be installed in more than one location to operate (the computer and the network, for example). A computer lab purchase is an initiative. Networked software is an initiative.
2. Determine if the technology you are purchasing is supported by the technology department. Consult Supported Technologies for current supported technologies and read the information in this document. If you still have questions, contact the technology department. All technology purchases regardless of supported status or funding source must be approved by the Technology Department.
   • Supported software can be purchased without a review from the Technology Department. It should be requisitioned by the purchasing party. The software will not be installed until proof of licensing is provided to the Technology Department.
   • Unsupported software must receive approval from the Technology Department for compatibility with our current configurations. Unsupported software that is approved for purchase does not make the software supported. The Technology Department will not install, maintain or troubleshoot this software. Unsupported software should be requisitioned by the purchasing party.
   • Upgrades must be reviewed by the Technology Department. If the upgrade is approved, it will be installed by the Technology Department. Upgrades are requisitioned by the purchasing party and an installation will be scheduled after arrival of the product.
   • Supported computers can be purchased without a review from the Technology Department. Any configuration change from a supported model must be reviewed by the Technology Department. Supported computers must be requisitioned by the purchasing party with the shipping address selected as that of the Technology Department. After the Technology Department receives the computer, installation will be scheduled.
   • Unsupported computers must receive approval from the Technology Department before purchase. An unsupported computer purchased because of a need that can only be addressed with an unsupported computer may be considered for support by the Technology Department. If an unsupported computer is purchased, the Technology Department will not be responsible for the installation, configuration, support, maintenance and repair of the computer. Network connectivity is not guaranteed and suitability for any particular purpose will not be addressed by the Technology Department. Unsupported computers should be requisitioned by the purchasing party.
   • Initiatives must be supported. Plans should be submitted to appropriate curriculum supervisors as well as the Technology Department. Initiatives will not be implemented that cannot be reasonably supported by the Technology Department.
3. Requisition the technology according to Business Office procedures. Confirm with the Technology Department the shipping address for all computers and initiatives. The nature of the order will dictate the efficiency of shipping to the campus or the Technology Department.
4. If the shipping address was not that of the Technology Department, notify the Technology Department when your purchase arrives. A work request will be entered and installation scheduled. New installations are generally prioritized behind requests for repair of instructional equipment currently deployed. A new computer should never be connected to the network without being properly configured. Only approved personnel may install software on computers. Most attempts to install technology without the Technology Department’s lead to unnecessary frustration. Please be patient.
5. The party that receives the shipped technology will generally be responsible for completing inventory information required by the Business Office.